Medical Education Coordinator

We are now accepting applications for a qualified Medical Education Coordinator at Belmont University.

Employment Type	Staff
Internal Job Category	Non-Exempt (Staff) Full-Time
Department	College of Medicine
Hours	37.5

Primary Duties and Responsibilities:	The Medical Education Coordinator reports to the Clerkship Program Manager and is instrumental in ensuring the efficient functioning and coordination of the foundational and clerkship programs within the Foundational Clinical Sciences (FCS) department. This role provides administrative support to the department manager, clerkship directors, and faculty contributing to the seamless delivery of educational initiatives. Primary position responsibilities: Provide administrative support to the department manager and clerkship directors, including scheduling meetings, preparing agendas, and maintaining electronic files. Assist with the revision and distribution of educational materials, such as handbooks, manuals, and training resources. Manage clerical tasks related to clerkship program operations, such as subcommittee minutes, data entry, filing, maintenance requests, and record-keeping. Assist with the coordination of learning seminars, special events, and social activities, such as orientation sessions, workshops, appreciation events, and networking opportunities. Coordinate logistics for educational events, including travel, room/venue selection, catering, and audiovisual support. Collaborate with faculty and staff to ensure events are well-planned and executed effectively. Maintain accurate records for clerkship rotations and preceptor schedules. Schedule meetings and maintain up-to-date office hours for faculty/staff to attend to medical students' requests. Serve as a resource liaison to route medical students to correct person(s) to addressing any concerns or challenges they may encounter. Provide instructional support to faculty in preparation for didactics, during classes, and with proctoring exams. Perform basic education technology setup and support. Maintain regular communication with stakeholders, including students, faculty, site coordinators, and external partners. Disseminate information about clerkship program updates, policies, and deadlines through various communication channels. Assist with outreach efforts to promote clerkship opportunities and recruit preceptors and clinical sites. Assist in monitoring the quality of clerkship experiences through ongoing evaluation and feedback mechanisms. Collect and compile data related to student performance, site evaluations, and program outcomes for analysis and reporting. Participate in quality improvement initiatives aimed at enhancing the effectiveness and efficiency of clerkship programs. The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
Required Qualifications:	Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to: Form diverse leaders of character; Equip people to solve the world’s complex problems through teaching, research and service; And be radical champions for helping people and communities flourish. Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work. Ability to work effectively with a wide range of constituencies in a diverse community. Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions. Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations. Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project. Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives. Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software; intermediary experience with Microsoft Teams and SharePoint a plus.
Required Education	Bachelor’s degree in education or a related field with equivalent training and experience required. Extensive experience may substitute for required education.
Required Experience	A minimum of 2-3 years experience providing administrative support in an academic office or clinical setting.

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The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

The Medical Education Coordinator reports to the Clerkship Program Manager and is instrumental in ensuring the efficient functioning and coordination of the foundational and clerkship programs within the Foundational Clinical Sciences (FCS) department. This role provides administrative support to the department manager, clerkship directors, and faculty contributing to the seamless delivery of educational initiatives. Primary position responsibilities:Provide administrative support to the department manager and clerkship directors, including scheduling meetings, preparing agendas, and maintaining electronic files. Assist with the revision and distribution of educational materials, such as handbooks, manuals, and training resources. Manage clerical tasks related to clerkship program operations, such as subcommittee minutes, data entry, filing, maintenance requests, and record-keeping. Assist with the coordination of learning seminars, special events, and social activities, such as orientation sessions, workshops, appreciation events, and networking opportunities. Coordinate logistics for educational events, including travel, room/venue selection, catering, and audiovisual support. Collaborate with faculty and staff to ensure events are well-planned and executed effectively. Maintain accurate records for clerkship rotations and preceptor schedules. Schedule meetings and maintain up-to-date office hours for faculty/staff to attend to medical students' requests. Serve as a resource liaison to route medical students to correct person(s) to addressing any concerns or challenges they may encounter. Provide instructional support to faculty in preparation for didactics, during classes, and with proctoring exams. Perform basic education technology setup and support. Maintain regular communication with stakeholders, including students, faculty, site coordinators, and external partners. Disseminate information about clerkship program updates, policies, and deadlines through various communication channels. Assist with outreach efforts to promote clerkship opportunities and recruit preceptors and clinical sites. Assist in monitoring the quality of clerkship experiences through ongoing evaluation and feedback mechanisms. Collect and compile data related to student performance, site evaluations, and program outcomes for analysis and reporting. Participate in quality improvement initiatives aimed at enhancing the effectiveness and efficiency of clerkship programs. The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents. Required Qualifications:Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:Form diverse leaders of character;Equip people to solve the world’s complex problems through teaching, research and service;And be radical champions for helping people and communities flourish. Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work. Ability to work effectively with a wide range of constituencies in a diverse community. Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions. Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations. Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project. Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives. Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software; intermediary experience with Microsoft Teams and SharePoint a plus. Required Education. Bachelor’s degree in education or a related field with equivalent training and experience required. Extensive experience may substitute for required education. Required Experience. A minimum of 2-3 years experience providing administrative support in an academic office or clinical setting.

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